Accessing Ballots

The table below show the access method and tabs you can use to access ballots. For example, if you click on the Ballots tab, you will see only your own committees’ open ballots. You will have rights to vote for a member or update the ballot:

Accessing Ballots via the Ballots Tab

The Ballots tab show only open ballots for committees for which you are the Staff Contact for the Primary Committee Responsible for the ballot. If you need to access other ballots, you can locate them via the Search Tab. The Ballots tab is divided into two sections:

Ballots Requiring Your Vote: These ballots were sent to one of your committees with the Approve/Disapprove/Abstain voting options.
Ballots for Review and Comment: These ballots were sent to one of your committees with the Comment/No Comment voting options.

This tab displays:

Ballot #: Button links to the View Ballot Form.
Ballot Actions: The actions you can take on a ballot

Update: Update a ballot. Access to ballot fields depends on whether any votes have been posted on the ballot.
Post New Vote: Allows you to post a vote for a member.
Revise Existing Vote: Allows you to revise a previously posted member vote.

Primary Committee: The Primary Committee responsible for the Ballot.
Ballot Level: Displays the current ballot level.
Ballot Type: Displays the type of ballot.
Voting Period Ends: The voting period ends date from the ballot form in MM/DD/YY format. It also indicates whether the ballot is Open or Closed.
Follow-up Responses: A link to post follow-up responses, if applicable.

Accessing Ballots via Search Tab

You can use either the Quick Search or Advanced Search option to locate the correct ballot.

The Search results page includes:

Ballot #: Button links to the View Ballot Form.
Add to Custom Tracking Link: Upon click, adds the ballot to your Custom Tracking tab.
Primary Committee: The Primary Committee responsible for the Ballot.
Ballot Level: Displays the current ballot level.
Ballot Type: Displays the type of ballot.
Ballot Status: Indicates whether the ballot is Open or Closed.
Date Opened: Displays the date when the ballot was opened in MM/DD/YYYY format.
Date Closed: Displays the date when the ballot was closed in MM/DD/YYYY format (if applicable).
Description: Displays the description from the Ballot Form.

If you are the Staff Secretary for a committee, you will see buttons to:

Update: Update a ballot. Access to ballot fields depends on whether any votes have been posted on the ballot.
Public/3rd Party Comment: Allows staff to post Public or 3rd Party Comments (usually comments received during ANSI Public Review).
Withdraw Negatives: Withdraw a negative vote for a member.
Appeals Maintenance: Post an appeals notice.

In addition to those options, if the ballot is open, you can:

Post New Vote: Allows staff to post a vote for a member.
Revise Existing Vote: Allows staff to revise a previously posted member vote.

Note: If you are not the secretary, you will only see the ballot number and custom tracking link.

If your problem was not resolved here, send an email to helpdesk.

If you notice a mistake in the help file, send an email to training@asme.org.