Committee File Sharing

To Access Committee File Sharing

To Add Files

To View the Files You Have Uploaded

To View Files From Another Committee

This feature is useful when you need to share large file(s) with volunteers since the ASME email system restricts the size of attachments that can be sent or received. In general, there is a 4 MB file size limitation to send or receive attachments via the email system. The Committee File Sharing area does not impose file size restrictions. It  allows both Staff and volunteers to upload and download large files.

Notes:

• These files are not restricted by committee and can be accessed by all volunteers and Staff, thus this feature should not be used if a document contains sensitive information.
• There is also no automatic email notification once a file is uploaded.  You will need to inform your volunteers via the VCC when a file is available. Please refer to the Volunteer Contact Center documentation for more information on this feature.
• If files have posted a file(s) for a committee, you will see:
• File Name: A list displaying the link to download the file as well as the file size in parentheses.
• File Description: Displays the description the file was given when it was uploaded.  Click on the blue header, then use the arrow buttons to sort A-Z or Z-A.
• Uploaded By: The username of the person who originally uploaded the file. Click on the blue header, then use the arrow buttons to sort A-Z or Z-A.
• Date Uploaded: The date the file was originally posted. Click on the blue header, then use the arrow buttons to sort newest - oldest or oldest - newest.
• Actions: If you are the person who posted the file, you will have links to Update File or Delete File.

To Access Committee File Sharing

1. Click on the My Committee Page tab.
2. Under the Codes & Standards Resources section, click on the Committee File Sharing link.

To Add Files

1. You will be directed to the Committee Files window.

2. Click on Add Files button.

3. Choose the committee you want to add the file to. Click on the drop-down list option to search through the list for a committee you want to share the file with.
4. Click on the Browse button to search for the file to upload.  Note: Up to 5 files can be uploaded at the same time.  
5. Enter a File Description.
6. Click on the Submit File button when you are done.

To View the Files You Have Uploaded

If you are still in the Committee File Sharing area, you can click on the View Files link.

If you are outside of the Committee File Sharing area, click on the Committee File Sharing link on a committee page. It will automatically default to the View Files page listing all the files that you’ve uploaded. Only the person who originally posted the file can Update or Delete the file.

To View Files Shared with Another Committee

While in the Committee File Sharing window, locate the desired committee in the list box and click Select. You can use the search box to filter and narrow the committee list.

If files were uploaded for this committee, they will appear here with the following information:

• File Name: A list displaying the link to download the file as well with the file size in parentheses.
• File Description: Displays the description the file was given when it was uploaded.  Click on the blue header, then use the arrow buttons to sort A-Z or Z-A.
• Uploaded By: The username of the person who originally uploaded the file.Click on the blue header, then use the arrow buttons to sort A-Z or Z-A.
• Date Uploaded: The date the file was originally posted. Click on the blue header, then use the arrow buttons to sort newest - oldest or oldest - newest.
• Actions: If you are the original posted, you will have links to Update File or Delete File.

If your problem was not resolved here, send an email to helpdesk.

If you notice a mistake in the help file, send an email to training@asme.org.